Ease year-end with employee self-service software
The sad truth is that for most businesses year-end is very stressful. With so much going on at the end of the year it would be nice if there was a way to make our lives a little easier. Did you know implementing employee self-service software can aid in alleviating some of the workload? In this blog, we look at ways employee self-service software can make your year-end less hectic.
COMMON FEATURES OF EMPLOYEE SELF-SERVICE SOFTWARE
The purpose of self-service software is to give your employees the ability to access and manage their information. An effective platform should allow employees to access information from any device, at any time. Ideally, your employees will be able to carry out the following tasks:
Update address and contact details
Request vacations and other time off
Update emergency contact information
Access pay stubs
Punch in and out
BENEFITS OF EMPLOYEE SELF-SERVICE SOFTWARE
There are numerous benefits of implementing employee self-service software:
Timesaving
Improve information accuracy
Real-time access
Better compliance
Increase return on investment
Happier employees
Check out our recent blog ‘6 benefits of employee self-service software’ to read more about how effective software can benefit your organization.
But how does all of this make your year-end easier? There are three main ways in which employee self-service software can help to alleviate a stressful time of year:
EMPLOYEES CAN UPDATE THEIR OWN INFORMATION
As we’ve already mentioned, one of the main features of employee self-service software is the ability for employees to control their information. Sometimes employees will wait until the end of the year to update important information such as a change of address. Year-end is busy enough without having to go into your employees’ files and update things such as addresses, benefits, etc. When your employees have access to self-service software, they can do all of this (and more) themselves, saving you valuable time.
ELIMINATE THE MIDDLEMAN
Distributing W-2s is time-consuming and can be tricky if you are a larger organization. Instead of going through the hassle of printing dozens (or hundreds) of W-2s, why not give employees access to their W-2 through their self-service portal?
Using the self-service portal to distribute W-2s is simple for the employee and employer. All your employees have to do is log in and click the “W-2” shortcut on the home page. From there the W-2 will pop up and they can email it, print it, etc. No more waiting for your W-2 in the mail (and praying it doesn’t get lost). Making this process electronic has the added advantage of being more environmentally friendly.
TIME OFF FOR THE HOLIDAYS
Employee self-service software also aids in requesting additional time off for the holidays. For example, if an employee plans on taking New Year’s Eve off, they can log into their portal, click “Time Off” and from there they can select the time off policy they wish to deduct from. When they submit the request an email automatically gets sent to their manager to be approved or denied. Once the manager responds to the request, the employee is notified by email. It’s as simple as that, and more valuable time is saved.
IMPLEMENTING EMPLOYEE SELF-SERVICE SOFTWARE
If you want to know more about how employee self-service software can benefit your organization, our expert payroll team would be delighted to speak to you.
To see our software in action you can also arrange a free, no-obligation software demo. Our demos are held remotely with me, Operations Manager Zach Koopman, at a time that suits you.
Visit our employee self-service software page for further information.
